The operating system for subcontractor coordination
Manage onboarding, compliance, field updates, proof of work, change orders, and payment readiness in one place. Stop chasing documents. Start closing projects.
Trusted by 200+ construction teams
The Problem
Construction projects still run on texts, emails, and spreadsheets
That creates delays, compliance violations, payment disputes, and zero visibility across your subcontractor base.
Subcontractor documents managed across emails, texts, and spreadsheets
Payment disputes from missing proof-of-work and incomplete records
Compliance violations from expired licenses and insurance certificates
Change orders lost in WhatsApp threads with no audit trail
Project delays from slow onboarding and back-and-forth approvals
No visibility into subcontractor performance across projects
The Solution
One platform for every subcontractor touchpoint
SubFlow replaces the chaos of fragmented communication with a single operational system. From first contact to final payment — everything is tracked, documented, and auditable.
- Automated compliance monitoring and alerts
- Mobile-first field updates from any job site
- Payment readiness scores before every invoice
- Full audit trail on every change order
- Performance data to choose the right subs
Payment Ready
Apex Electrical — $84,500
Product Features
Everything you need to run subcontractor operations
Six integrated modules that cover the full lifecycle — from onboarding to final payment.
Subcontractor Onboarding
Capture company details, trade, and documents. Track completion status with automated checklists and flag missing or expired items.
Compliance Tracking
Real-time compliance dashboard with automatic alerts for expiring documents. Visual badges for compliant, at-risk, and non-compliant subs.
Field Proof-of-Work
Mobile-first interface for daily logs, site photos, completion notes, and timestamps. Every record tied to a project, sub, and task.
Payment Readiness
Ensure subs submit the right documents before payment. Payment readiness score shows exactly what's missing before approval.
Change Order Workflow
Create, track, and approve change orders with full audit trails. Capture scope changes, cost impacts, and signatures in one place.
Performance Scorecards
Data-driven subcontractor performance tracking. Compare subs on punctuality, documentation quality, compliance, and rework incidents.
Daily log submitted
Floors 8-10 complete · 6 photos
Benefits
Fewer delays. Faster payments. Less risk.
SubFlow gives general contractors and project managers the visibility and control they need to run clean, compliant, and profitable projects.
60%
Fewer payment disputes
3×
Faster sub onboarding
94%
Compliance rate avg.
40%
Less admin overhead
How It Works
From chaos to control in four steps
Onboard your subs
Invite subcontractors to complete their profile, upload required documents, and sign contracts — all in one place.
Track compliance automatically
SubFlow monitors document expiry dates and alerts you before issues become violations or payment blockers.
Capture field progress
Subs submit daily logs, photos, and completion notes from their phone. Every update is timestamped and tied to a task.
Approve and pay faster
Payment readiness scores show exactly what's needed. When everything checks out, approve with one click.
Testimonials
What construction teams say
"We used to chase 20 subs for insurance certs every renewal cycle. SubFlow eliminated that entirely — we get alerts before anything expires."
Marcus Webb
Project Manager, Meridian Construction
"Our payment disputes dropped by 60% in the first quarter. Having photo evidence and signed completion notes attached to every invoice changed everything."
Sandra Okafor
VP Operations, Apex Build Group
"The mobile interface is actually usable on a job site. My crews submit their daily logs without calling me to ask how."
Derek Huang
General Contractor, Huang & Associates
Ready to take control of your subcontractor operations?
Join 200+ construction teams using SubFlow to reduce risk, speed up payments, and build better projects.